Party & Charter Bus Prices: How to Calculate Your Nashville Bus Rental Costs

The cost of renting a party bus or charter bus depends entirely on your unique trip details. Factors like passenger count, number of stops, mileage, route, and more will determine your total rental price. Don’t worry though — we make it easy to compare real-time pricing and availability for vehicles that fit your group. Whether you need a party bus for a bachelorette party or a charter bus for a corporate event, our huge network of buses has the perfect option for you. Our professional team can easily provide an instant quote tailored to your specific needs in just 30 seconds — or you can use our online booking tool 24/7! Call 931-572-5764 or use our online booking to get a custom price estimate and start planning your next group transportation. It’s easier than ever to find the right bus rental at a price that works for your budget.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How Much does a Nashville Bus Cost?

The cost of a bus rental depends on several key factors. These include the vehicle type, passenger capacity, mileage, number of hours needed, and any additional amenities or services. Prices also vary by region and season. Generally, the larger the bus and farther the trip, the more it will cost. The specific route and number of stops will also impact the rate. Other considerations are insurance, taxes, team gratuity, and per hour rates versus package pricing. To get an accurate price quote tailored to your Nashville group’s exact specifications, use our easy online booking tool or call our reservations team.

Distance and Duration

When preparing a quote, we first consider your trip’s distance and duration. Buses are rented hourly, daily, or by mileage depending on details. For trips within a city, rates are hourly with minimums. Spanning multiple days and long distances, pricing is daily or by mileage. If locally over several days, like a festival, rates are daily. Itineraries can change last-minute. Though avoiding alterations is best, team may accommodate unplanned detours – additional mileage is billed. To estimate pricing, be ready with pickup/dropoff times and addresses. We can discuss trip parameters to find the most suitable options. Rental rates vary, but our goal is reasonably priced transportation for your group’s needs. We’re happy to answer questions and clarify pricing details for your event.

When You’re Traveling

Bus rental prices fluctuate throughout the year based on seasonal demand. Rates tend to be highest during the spring months of April, May, and June due to an influx of graduation events, school field trips, proms, and early summer vacations. Locally, Nashville’s busy spring event season includes the NFL Draft in late April, CMA Music Festival in early June, and Bonnaroo Music Festival in mid-June. January, February, and July are typically the most affordable months to rent a bus as winter weather winds down and schools are not in session. To get the best rate, we recommend booking your Nashville bus rental 3-6 months in advance if possible. Keep in mind that last-minute itinerary changes may incur additional mileage fees outside of the original trip plan, even if you’ve already paid in full. Planning your trip details ahead of time and booking in advance can help you secure the best rate for your group’s bus transportation needs.

Beginning and Final Destinations

The availability and pricing of charter buses depends on where your trip starts and finishes. Buses are more plentiful in larger cities with infrastructure to support them, such as Nashville, Memphis, Knoxville, Chattanooga, and Clarksville. Smaller towns may have limited options. We have vehicles positioned across Tennessee to meet demand. The mileage between your start point and the nearest available bus is called “deadhead.” The further we have to send an unused bus to reach your group, the greater the deadhead cost added to your quote. Providing exact pickup and dropoff addresses allows us to accurately calculate deadhead and give transparent pricing. We strive to find the closest available bus to keep your rental affordable, whether you’re coming from the city or countryside.

Group Size and Bus Type

We offer a range of buses to fit groups of all sizes. Minibuses with 14–30 seats are the most affordable option for smaller groups under 35 people. Their compact size allows for maneuverability and easy parking, though less luggage room and no bathroom. For mid-size groups, a standard 40-56 seat charter bus provides ample space for luggage while keeping cost down versus a full-sized motorcoach. Larger groups over 56 people require a motorcoach for seating capacity, with restroom and underfloor storage for bags and gear. Upgrading to a decked-out entertainer coach with luxury amenities like flat screens, WiFi, and leather seats raises the price, while school buses offer no frills transport for budget-focused groups under 50. The per person price drops as you fill more seats, so maxing occupancy on the appropriately sized bus is key to value. Whether needing a party bus for 25 or motorcoach for 80, the vehicle type, features, and group size all factor into bus pricing.

Tips for Keeping Costs Down

Book early to secure the best rates. Prices often increase 3-6 months out from popular events. Avoid booking during peak event seasons like CMA Fest to get lower rates. Routes with tolls or required event parking fees can add costs. Finalize passenger counts early, as last-minute changes to larger vehicles cost more. Consider per-person rates, as a full bus splits costs between more riders. Off-season months like January and February tend to have lower rates overall.

Get You Quote in Just Seconds

Getting a fast quote is easy with our bus rental booking service. Simply call 931-572-5764 or use our online booking tool to receive an instant price estimate tailored to your specific needs—specify the date, start and end locations, passenger count, and any special amenities you require. Within seconds our system will crunch the numbers and provide a quote for your review. Prefer to speak with a live booking agent? No problem, our experts are standing by 7 days a week to walk through options and provide a custom quote over the phone. We know booking transportation for large groups can feel overwhelming—let our simple quoting process take the stress out of event planning. With real-time pricing at your fingertips, you can easily compare vehicles, weigh costs and extras, and reserve your ideal bus rental hassle-free. Let us handle all the details—you just sit back and enjoy the ride.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A local elementary school in Nashville is planning an educational field trip for 5th grade students to tour college campuses and learn about higher education opportunities. The school arranges a charter bus rental for the day to transport 50 students and chaperones. They book a 56-passenger coach bus for 8 hours at a rate of $275 per hour, totaling $2,200. With taxes and fees, the final quote comes out to $2,415. The school decides to have each student pay $25 to cover part of the trip’s expenses. They also receive a $500 donation from a local education foundation to help fund the charter bus, reducing the school’s overall contribution.

Example #2:

A large corporation is planning a 3-day retreat in Nashville for 175 executives. They want to arrange group transportation to offsite dinners each evening. We provide a quote for a 56-passenger luxury motorcoach at $275/hour, with a 3-hour minimum per day. For three nights this totals $2,475 per day and $7,425 overall. As an authoritative provider that major companies rely on for large events, we ensure prompt, reliable service. Our modern fleet with luxury amenities builds trust that we will surpass expectations. The quote covers all fees, taxes, team tips and bottled water. As an added benefit for large groups, we include custom signage with the company logo by the passenger entrance. With all details handled, executives can focus fully on retreat activities and networking. Our corporate clients consistently rave about our elite vehicles and a professional team.

Example #3:

The manager for a AAA baseball team is planning a trip to play an away series against the Nashville Sounds. He books transportation for 25 players, coaches, and staff from their hometown to Nashville. Since the trip is over 300 miles, he decides to rent a luxury 56-passenger motorcoach for $450 per hour. This provides plenty of room for the team, staff, and equipment. He rents the Nashville charter bus for 12 hours – picking the team up at 9 AM for the drive down, allowing time for stops and traffic delays. After arriving in the evening, it takes them back to the hotel after the game ends around 10 PM. The next 2 days it provides transportation between their hotel, practices, and games. The total rental cost is $5,400. With tip, the 4-day trip transportation costs $5,670. Having their own bus allows the team to bond on the rides and provides convenience getting around Nashville.

Example #4:

A group of ten friends from Arkansas decide to take a bachelorette party trip to Nashville for the weekend. They rent a party bus for a full day of transportation around the city on Saturday to maximize their time and allow them to fully enjoy the celebrations. The 14-passenger party bus fits their group perfectly. They are quoted $250 per hour for the rental, with a minimum of 8 hours for a full day trip. This comes out to $2,000 for the day. The bus allows them to visit various bars and restaurants around Nashville, as well as tourist sites like the Country Music Hall of Fame. With no need for a designated team, the group has a fantastic time. They end up tipping their party bus team 15% at the end of the day, adding an extra $300 to their total cost. Their fun Nashville bachelorette experience using party bus transportation for the full day comes out to $2,300 total.

Example #5:

A bride and groom are getting married in Nashville and have several events planned leading up to their big day. For their bachelor and bachelorette parties, they rent party buses to take their wedding parties around the city’s best nightlife spots. They rent two 20-passenger party buses for 8 hours at $300 per hour, totaling $4,800 per bus and $9,600 total. On the day of the rehearsal dinner, they rent a trolley for guests to be transported from their hotel to the restaurant. They rent the trolley for 5 hours at $250 per hour, totaling $1,250. Finally, on the wedding day, the couple rents two vintage buses to shuttle guests between the hotel, ceremony, and reception venues. They rent the buses for 10 hours at $275 per hour, totaling $5,500 per bus and $11,000 total. Between the party buses, trolley, and wedding day transportation, the total for their Nashville wedding transportation comes to $21,850. They tip all team 10% for excellent service, adding an additional $2,185 to the total cost.